Create a purchase order

A purchase order (PO) is your record of what you ordered from a vendor. Pedestal can generate a PO from products at or below their minimums, or you can start a blank PO and add lines yourself. Ordering through POs is what makes receiving fast and accurate later.

Before you start

Products you're ordering exist in your catalog.
Know the vendor name and, ideally, per-product minimums so low-stock generation works for you.

Steps

Open Inventory → Purchase ordering
Review the low-stock preview — Products below zero or at/below their minimum for the location appear as PO candidates.
Generate a PO from the preview… — One click turns the low-stock list into a draft PO.
…or create a blank PO — Enter the vendor name and notes, then add lines manually with product, quantity, and order unit.
Adjust the draft — Drafts are fully editable — fix quantities and remove lines until it matches what you're actually ordering.
Submit and send to your vendor — Once submitted, the PO waits for the delivery so you can receive against it.

Common mistakes

Ordering by phone or email with no PO, then having nothing to receive against when the truck arrives.
Ignoring order unit types — ordering 10 when you meant 10 cases (or vice versa).

Troubleshooting

The low-stock preview is empty.

No products are below zero or at/below their minimums for this location. Set minimums on products, or create a blank PO manually.

You can't edit a PO anymore.

Submitted and received POs only allow notes and attachments. Create a new PO for additional items.

When to contact support

You need vendor catalogs or bulk item import beyond manual entry.